Budget Tracking

If your family reunion is collecting reunion attendance fees, activity fees, or monetary donations, a financial management structure should be established. Suggestions to establish this structure are as follows.
  • Establish a Treasurer and Assistant Treasurer to manage funds
  • Establish a bank account dedicated solely to family reunion funds
  • Establish a reporting structure and schedule for the Treasurer and Assistant Treasurer to provide regular financial reports to family reunion members

Budget Items

A family reunion is an event with associated costs. Therefore, a budget should be established to outline costs for food, event space, decorations, and activities. The following are items to include in your budget.
Event space

Rental fees, cleaning fees, license fees, & park fees.

Customized Event Items

T-shirts, hats, water bottles, & coffee mugs.

Event Supply Rental Fees

Tables, chairs, tents, grills, & porta-potty.

Hotel/lodging

Hotel or lodging costs for guests.

Food

Drinks, and alcoholic beverages for activities and events.

Food Serving Supplies

Chafing dishes, foil serving pans, serving utensils, & beverage holders.

Name Badge Supplies

Name badge cards, plastic name badge holders, badge holder lanyards.

Decorations

Balloons, flowers, vases, table number holders, picture frames, confetti

Transportation

Transport facility for guests to and from activities/events.

Florist Fees

DJ, Photographer, Videographer, and Florist fees

Projection Screen Rental

Laptop, projector, and projection screen rental fees.

Activity/Game Items

Basketballs, bats, board games, game prizes, door prizes, etc.

Welcome

Welcome/gift bag items.

Parking fees

Parking facility for the guests.

Postage

Save the date cards, invitations, surveys.

Printing fees

Welcome letters, reunion agendas.

Food Serving Utensils

Plates, forks, knives, spoons, napkins, paper cups, hand sanitizer, ice buckets, beverage buckets, etc.

Office Supplies

Tape, writing pens, staples, post-it-notes, poster board, markers, dry-erase boards, colored paper, heavy-duty paper, food labels, save the date cards.

Funding Reunion Costs

Once the family reunion budget is established, determine the funding sources. The following options outline potential funding sources.

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